Data Policy

BLS Data Policy

The British Lichen Society maintains a database of records of lichens and lichenicolous fungi to which members and others are encouraged to submit their data. Records should include the taxon name, location, date and recorder, and may include additional information on habitat, identification and herbarium specimens.

By submitting records for inclusion in the BLS database you or your organisation agree to the following Terms and Conditions:

a)      Record ownership

The record content and any supporting information is yours, or you have the permission of the owner to submit it to the BLS. This is not always possible for collations of historic records, but for these you will have done whatever is reasonable and practical to ensure that you have permission.

b)     Validation and verification

To ensure the highest standards of data quality we may occasionally have to redetermine records or correct errors in such details as the date or location.

c)      Personal data

We have your permission to hold recorder and determiner names as part of the record, together with details of the location and date, and to share these with others as part of the record. Names are needed to provide provenance and traceability. Spatial data will be shared at the supplied resolution and this may lead to personal information such as your location on a particular date being supplied, so if this is a problem please supply the record at lower resolution.

d)     Use and sharing of data

We have your permission to use the records and to share them with others without restriction for purposes of research, education, conservation, planning, and any other use the society deems appropriate. Data users who may request access to your records include government organisations, national agencies, conservation organisations, local authorities, ecological consultancies, academic researchers, experts, and members of the public.

e)     National and international records databases

The BLS has your permission to make the records publicly available at full resolution on the NBN Atlas and the Global Biodiversity Information Facility (GBIF), and other databases may access them from there.

f)       Acknowledgement

You understand that your name cannot always be credited with uses of the data, but your authorship will be acknowledged when practical and appropriate.

g)      Contact details

Those managing the BLS database may keep contact details for recorders and those submitting records to enable them to follow up on queries and provide feedback. Occasionally these will also be used to circulate information relevant to lichen recorders.

h)     Right to personal information

You have the right to ask us at any time for details of all the personal information we hold on you, including a full list of the records on which you are named as recorder or determiner. You also have the right to ask us to remove your records from the BLS database, or to exclude them from subsequent updates of the NBN Atlas and GBIF. Please contact records@britishlichensociety.org.uk to do either of these.

 

Anyone submitting records after 25th May 2018 is required to agree to these Terms and Conditions, and we will keep a register of those who have agreed. In accordance with good practice we will also seek agreement from those who submitted records before that date, but this will not always be practical. These Terms and Conditions do not apply retrospectively, and historic records and those already in the database will continue to be used and shared unless removed from the database.

 

Version 2, issued 25 May 2018